Privacy Policy

1. Introduction

CryptoPayroll.ai (“we”, “our”, “us”) is operated by Crypto Payroll LLC, a company registered in Delaware, United States of America. We are committed to protecting your privacy and handling your data responsibly.

This Privacy Policy explains what information we collect, how we use it, and your rights regarding your personal data when you use our website and platform.

2. Data We Collect

We collect the following categories of data:

2.1 Account Information

• Name
• Email address
• Phone number
• Company name and related company details

2.2 Platform Activity

• Payroll records and configuration data
• Employee salary details stored as part of your payroll setup
• Wallet addresses you provide for sending payroll

2.3 Technical Information

• IP address
• Device and browser type
• Operating system
• Session and usage logs

2.4 Analytics Data

We use Google Analytics to collect aggregated, anonymized usage statistics such as page views, session duration, and user flows. This helps us understand how the Platform is used and improve the experience.

2.5 Payment Data

Subscription payments are processed via Stripe. We do not store full credit card details or other sensitive payment information. Such data is handled directly by Stripe, in line with their security and compliance standards.

2.6 Cookies and Similar Technologies

We use cookies and similar technologies for session management, onboarding flows, and analytics. For more details, please see our Cookie Policy.

3. How We Use Your Data

We use the collected data to:

• Provide, operate, and maintain the Platform;
• Configure and process your payroll workflows;
• Secure your account and monitor for suspicious activity;
• Improve performance, usability, and user experience;
• Communicate important updates and notifications;
• Comply with legal and regulatory obligations; and
• Prevent fraud, abuse, and misuse of the Platform.

We do not sell or rent your personal data to third-party advertisers.

4. Legal Basis for Processing

Depending on your location, we process your personal data under one or more of the following legal bases:

• Contractual necessity – to provide the services you have requested;
• Legitimate interests – such as improving the Platform and ensuring security;
• Legal obligations – to comply with applicable laws; and
• Consent – where you have explicitly agreed to certain uses (e.g. optional marketing).

5. Data Sharing

We may share your data with the following categories of recipients:

• Service providers – hosting, infrastructure, logging, and security tools;
• Payment processors – Stripe, for subscription billing;
• Analytics providers – Google Analytics, to understand trends and usage;
• Professional advisors – such as legal and accounting partners; and
• Regulators or authorities – when required by law, subpoena, or legal process.

We do not share your data with third parties for their independent advertising or marketing purposes.

6. Data Security

We implement a range of technical and organizational security measures to protect your data, including encryption, access controls, and secure infrastructure. While we strive to protect your information, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your personal data for as long as necessary to provide the services, meet legal obligations, and resolve disputes. When your data is no longer required, we will securely delete or anonymize it where feasible.

8. Your Rights

Depending on your jurisdiction, you may have some or all of the following rights:

• Access – request a copy of the personal data we hold about you;
• Rectification – request that we correct inaccurate or incomplete data;
• Deletion – request that we delete your data, subject to legal requirements;
• Restriction – request that we limit how we process your data;
• Portability – request a copy of your data in a structured, machine-readable format; and
• Objection – object to certain types of processing (e.g., direct marketing).

To exercise your rights, please contact us at compliance@cryptopayroll.ai .

9. International Transfers

Your information may be processed and stored in the United States and other countries where our infrastructure or our service providers are located. By using the Platform, you acknowledge that your data may be transferred to jurisdictions with different data protection laws than those in your country of residence.

10. Children

The Platform is intended for business users and is not directed to individuals under the age of 18. We do not knowingly collect personal data from children. If we become aware that a child has provided us with personal data, we will take steps to delete such data.

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Effective Date” at the top of this page. We encourage you to review this Policy periodically. Your continued use of the Platform after any changes become effective constitutes your acceptance of the updated Policy.

12. Contact

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:

compliance@cryptopayroll.ai